brother p touch pt d200 user manual
Brother P-touch PT-D200 User Manual: A Comprehensive Guide
This manual provides detailed instructions for the Brother PT-D200 label maker, ensuring efficient operation and optimal results for all your labeling needs.
The Brother P-touch PT-D200 is a versatile and user-friendly label maker designed for home, office, and various organizational applications. This compact device utilizes thermal transfer printing technology to create durable, legible labels. It’s ideal for addressing envelopes, organizing files, identifying cables, and much more. Included with the PT-D200 is a starter laminated tape cassette, ensuring immediate usability.
This guide will walk you through every aspect of the PT-D200, from initial setup and key feature explanations to advanced functionalities like template usage and firmware updates. Whether you’re a first-time user or familiar with label makers, this manual aims to maximize your experience with this powerful tool. Proper usage, as outlined herein, will ensure longevity and prevent potential damage.
Unboxing and Initial Setup
Upon opening the box, verify the presence of the Brother PT-D200 label maker, a standard adapter, a black-on-white laminated tape cassette (4 meters), and this user manual. Carefully remove all packaging materials. To begin, install six AAA batteries (not included) into the battery compartment located on the back of the device, ensuring correct polarity. Alternatively, connect the included AC adapter for continuous power.
Power on the PT-D200 by pressing the power button. The display panel will illuminate, prompting you to select your preferred language and date/time settings. Follow the on-screen instructions to complete the initial configuration. The device is now ready for label creation – explore the intuitive menu system to start organizing!
Key Features and Specifications
The Brother PT-D200 is a versatile, handheld label maker utilizing thermal transfer printing technology. It boasts a 180 dpi resolution, delivering clear and durable labels. This model accepts Brother TZe tape cassettes, offering a variety of colors, widths, and specialized tapes. Key features include a QWERTY keyboard for easy text input, numerous built-in fonts and symbols, and automatic power-off functionality.
Specifications: Print Method: Thermal Transfer; Resolution: 180 dpi; Max. Tape Width: 12mm; Print Speed: 20mm/sec; Display: LCD; Power Source: AC Adapter or 6 x AAA batteries; Interface: USB. Its compact design and user-friendly interface make it ideal for home, office, and crafting applications.
Understanding the PT-D200 Interface
The PT-D200 features an intuitive LCD display and clearly labeled buttons, providing easy navigation and control over all labeling functions and settings.
Display Panel Overview
The Brother PT-D200’s display panel is a crucial component for operating the label maker effectively. It’s a segmented LCD screen that clearly presents information regarding your label creation process. You’ll find indicators for functions like battery level, tape type, and print settings.
The display also shows a preview of your label text, allowing you to verify formatting before printing. Icons indicate active features such as bolding, underlining, or symbol insertion. The screen dynamically updates as you navigate the menu and edit your labels, providing real-time feedback. Understanding the display’s layout is key to maximizing the PT-D200’s capabilities and creating professional-looking labels.
Button Functions Explained
The Brother PT-D200 features a straightforward button layout for intuitive operation. The “Print” button initiates label printing, while the “Preview” button allows you to review your label design before committing to print. Arrow keys navigate through the menu options and edit text within the label.
The “Clear” button deletes characters or resets settings, and the “Shift” key accesses secondary functions printed on the buttons. The “Menu” button opens the main menu for accessing various settings like font style, tape width, and barcode options. Familiarizing yourself with each button’s function streamlines the label creation process, enabling quick and efficient customization.
Navigating the Menu System
The PT-D200’s menu system is accessed via the “Menu” button. Use the arrow keys to scroll through the main menu options: “Label,” “Style,” “Print Settings,” and “Memory.” Press “OK” (or Enter) to select an option. Within each menu, further sub-options are available, navigated using the same arrow keys and “OK” button.
To return to the previous menu, press the “Back” or “Cancel” button. The display panel clearly indicates the currently selected option. Experimenting with the menu allows you to customize label fonts, styles, print quality, and access saved templates. A logical structure ensures easy access to all settings for personalized label creation.
Label Creation and Editing
Utilize the P-touch Editor software for designing labels, selecting fonts, adding symbols, and previewing your creations before printing with the PT-D200.
Using the P-touch Editor Software
The P-touch Editor software, included with your Brother PT-D200, offers a user-friendly interface for designing professional-looking labels. This software is fully featured and available in Russian, providing intuitive label creation. You can download and install it on your computer to create customized layouts before transferring them to the label printer.
Within the editor, you can input text, choose from a variety of fonts and styles, and incorporate symbols and logos. The software allows for precise control over label formatting, including text size, alignment, and spacing. It’s a powerful tool for creating everything from simple address labels to complex barcode and QR code labels, ensuring your labels are both informative and visually appealing.
Font Selection and Styles
The Brother PT-D200 offers a diverse range of fonts and styles to personalize your labels. Through the P-touch Editor software, users can select from various font types, including standard and outline fonts, to achieve the desired aesthetic. You can adjust font size to fit the label width and ensure readability.
Furthermore, the software allows for styling options like bold, italic, and underline to emphasize specific text. Experiment with different combinations to create visually appealing and informative labels. The ability to customize fonts and styles enhances the professional look of your labels, making them suitable for a wide array of applications, from office organization to personal projects.
Adding Symbols and Logos
The Brother PT-D200, utilizing the P-touch Editor software, empowers users to enhance labels with a variety of built-in symbols. These symbols cover diverse categories, including warning signs, organizational icons, and common characters, adding visual cues to your labels. Beyond pre-defined symbols, the software allows importing custom logos or images.
This feature is particularly useful for branding or identifying specific contents. Ensure imported images are compatible and appropriately sized for optimal print quality. Carefully positioning symbols and logos alongside text creates professional-looking labels that effectively communicate information. This customization capability extends the functionality of the PT-D200 beyond simple text labeling.
Barcode and QR Code Printing
The Brother PT-D200, through the P-touch Editor software, offers the capability to print both barcode and QR code labels. This functionality expands its utility beyond standard text and symbol labeling, making it ideal for inventory management, asset tracking, and product identification. Users can input data directly into the software, which then generates the corresponding barcode or QR code.
Supported barcode types include Code 39, Code 128, and EAN, while QR codes allow for encoding URLs, text, or contact information. Ensure accurate data entry for scannability. Previewing the generated codes before printing is crucial to verify readability and functionality. This feature streamlines processes requiring automated data capture.
Tape Management and Loading
Proper tape handling is essential for optimal printing. The PT-D200 utilizes Brother TZe tapes, ensuring durability and clear, consistent label output.
Compatible Brother TZe Tapes
The Brother PT-D200 is specifically designed to work with Brother TZe (TapeZebra) laminated tapes, guaranteeing high-quality and durable labels. These tapes are available in a wide variety of colors, widths, and materials to suit diverse labeling applications. Common widths include 3.5mm, 6mm, 9mm, 12mm, 18mm, and 24mm.
TZe tapes offer excellent resistance to water, chemicals, abrasion, and fading, making them ideal for both indoor and outdoor use. Using non-Brother branded tapes may damage the print head and void your warranty. Always ensure the tape cassette clicks securely into place before printing. Refer to the Brother website for a complete list of compatible TZe tape options and their specific characteristics.
Loading a New Tape Cassette
To load a new tape cassette into your Brother PT-D200, first ensure the power is on. Open the tape compartment cover located on the side of the machine. Gently insert the TZe tape cassette into the compartment, ensuring the tape side faces downwards. Push the cassette in until it clicks securely into place – a proper fit is crucial for optimal printing.
Next, feed a small portion of the tape through the guide slots at the front of the machine. Close the tape compartment cover. The PT-D200 will automatically detect the tape width. If it doesn’t, manually select the correct width via the menu. Incorrect loading can lead to printing errors or tape jams.
Tape Width Selection
The Brother PT-D200 automatically detects most TZe tape widths, but manual selection may be necessary. Access the “Tape Width” setting through the machine’s menu. Navigate using the buttons to choose the correct width corresponding to your loaded cassette – options typically include 3.5mm, 6mm, 9mm, 12mm, 18mm, 24mm, and 36mm.
Selecting the accurate tape width is vital for proper label printing and cutting; An incorrect setting can result in misaligned text or the cutter failing to separate labels cleanly. Always double-check the selected width against the tape cassette label. Confirm your selection and exit the menu to resume printing with the correct settings applied.
Printing and Output Options
The PT-D200 offers 180 dpi print quality, a print preview function for verification, and an automatic cutter for easily separating customized labels.
Print Quality Settings (180 dpi)
The Brother PT-D200 utilizes a thermal transfer printing method with a resolution of 180 dots per inch (dpi). This provides clear and legible labels suitable for a wide range of applications. While not as high a resolution as some other label printers, 180 dpi is perfectly adequate for most common labeling tasks, including addressing, file organization, and identifying cables or items in the office or home.
Users cannot directly adjust the dpi setting on the PT-D200, as it operates at a fixed 180 dpi. However, print quality can be influenced by the type of tape used. Laminated TZe tapes generally offer sharper and more durable prints compared to non-laminated options. Ensuring the print head is clean also significantly impacts print clarity, preventing smudging or faded characters. Regularly cleaning the print head, as detailed in the maintenance section, is crucial for maintaining optimal print quality.
Print Preview Function
The Brother PT-D200 offers a convenient print preview function, allowing users to visualize the final label output before committing to printing. This feature is invaluable for verifying text alignment, font styles, symbol placement, and overall label layout. Accessing the print preview ensures accuracy and minimizes wasted tape due to errors in label design.
To utilize the print preview, navigate to the preview screen within the P-touch Editor software or directly on the device’s display. Carefully review the displayed label. If adjustments are needed, return to the editing mode and make the necessary changes. The preview accurately reflects how the label will appear when printed, providing confidence in the final result. Regularly using the print preview function saves time and tape, ensuring professional-looking labels every time.
Cutting and Separating Labels
The Brother PT-D200 features an automatic cutter for precise label separation. After printing, the device automatically cuts the label, ready for removal from the backing. To manually cut labels if needed, locate the cutter button on the device and press firmly until the label is cleanly separated. Ensure your fingers are clear of the cutting mechanism to prevent injury.
For easy separation of individual labels from the tape, gently peel the label from its backing. The laminated TZe tape offers durability, but careful peeling prevents tearing. If labels are difficult to separate, slightly angling the peel can assist. Properly cut and separated labels ensure a professional finish and easy application to various surfaces. Always dispose of label scraps responsibly.
Troubleshooting Common Issues
This section addresses frequent problems like error messages, label jams, and USB connectivity issues, offering solutions to quickly restore your Brother PT-D200’s functionality.
Error Messages and Solutions
Encountering an error message on your Brother PT-D200 can be frustrating, but often easily resolved. Common messages indicate issues like “Tape Jam” or “Printer Error.” For a “Tape Jam,” power off the device, carefully remove the tape cassette, and inspect for any obstructions. Ensure the tape is loaded correctly before reinserting.
A “Printer Error” might suggest a problem with the print head. Clean the print head using a soft, dry cloth as detailed in the maintenance section. If the error persists, try a different Brother TZe tape cassette. Refer to the full user manual (available as a PDF download) for a comprehensive list of error codes and their corresponding troubleshooting steps. Always ensure proper usage guidelines are followed to avoid further complications.
Label Jamming
Label jamming is a common issue with thermal label printers like the Brother PT-D200. If a jam occurs, immediately power off the device to prevent further damage. Carefully open the tape compartment and gently remove the cassette. Inspect the tape path for any torn pieces or obstructions. Ensure the tape is wound evenly on the spools.
Avoid forcefully removing jammed tape, as this can damage the print head. Reinstall the cassette, ensuring it clicks into place securely. If jamming persists, try a different Brother TZe tape. Refer to the downloadable manual for detailed diagrams and troubleshooting steps. Proper tape loading and using compatible tapes are crucial for preventing future jams.
Connectivity Problems (USB)
USB connectivity issues with the Brother PT-D200 can often be resolved with simple checks. First, ensure the USB cable is securely connected to both the printer and your computer. Try a different USB port on your computer, as some ports may have limited power. Verify that the PT-D200 is recognized by your operating system – check Device Manager on Windows.
If the printer isn’t detected, download and install the latest P-touch Editor software from the Brother support website. This software includes necessary drivers. Restart both your computer and the printer after installation. Avoid using USB hubs, as they can sometimes interfere with the connection. A direct connection is always recommended.
Maintenance and Care
Regular cleaning of the print head and proper storage will extend the life of your Brother PT-D200, ensuring consistent, high-quality label printing.
Cleaning the Print Head
Maintaining a clean print head is crucial for optimal label quality with your Brother PT-D200. Dust and debris can accumulate, leading to faded or incomplete prints. To clean, power off the device and open the tape compartment. Gently wipe the print head with a dry, lint-free cloth. For stubborn residue, lightly dampen the cloth with isopropyl alcohol – ensure it’s nearly dry to avoid damage.
Avoid using abrasive cleaners or excessive moisture. After cleaning, allow the print head to dry completely before reloading a new tape cassette. Regular cleaning, ideally after every few tape rolls, will significantly improve print clarity and extend the lifespan of your PT-D200’s print head, ensuring consistently professional-looking labels.
Storing the PT-D200
Proper storage extends the life of your Brother PT-D200 label maker. When not in use for extended periods, remove the batteries to prevent potential corrosion and damage. Store the device in a cool, dry place, away from direct sunlight, extreme temperatures, and dust. A protective case or bag is recommended to shield it from physical impacts.
Avoid storing the PT-D200 in humid environments, as moisture can affect the internal components. Keep it away from strong magnetic fields and chemicals. Before storing, ensure the print head is clean and the tape compartment is empty. Following these guidelines will ensure your PT-D200 remains in optimal working condition when you’re ready to use it again.
Battery Replacement
The Brother PT-D200 utilizes standard AAA alkaline batteries. When the display indicates low battery power, replace all batteries simultaneously with new ones of the same type. Open the battery compartment located on the back of the unit. Observe the correct polarity (+ and -) as indicated inside the compartment during installation.
Ensure batteries are securely seated. Do not mix old and new batteries, or different types of batteries. Dispose of used batteries responsibly, following local regulations. Battery life varies depending on usage frequency and print settings. For optimal performance, use high-quality alkaline batteries. Replacing batteries promptly prevents interruptions during label creation.
Advanced Features
Explore memory functions, pre-designed templates, and potential firmware updates to enhance your Brother PT-D200 labeling experience and customize output.
Memory Functionality
The Brother PT-D200 boasts internal memory capable of storing frequently used labels, fonts, symbols, and templates. This feature significantly streamlines repetitive labeling tasks, saving valuable time and effort. Users can store custom designs directly on the device, eliminating the need to recreate them each time.
Stored data remains accessible even when the printer is powered off, ensuring convenience and efficiency. The memory capacity allows for multiple label designs, catering to diverse organizational needs. This is particularly useful for businesses or individuals requiring consistent labeling across various applications. Regularly utilizing the memory function maximizes the PT-D200’s productivity and user-friendliness.
Template Usage
The Brother PT-D200 simplifies label creation through pre-designed templates. These templates offer a quick starting point for common labeling applications, such as address labels, file folders, and identification tags. Users can easily select a template and customize it with their specific information, saving time and ensuring a professional appearance.
The P-touch Editor software, included with the device, expands template options further. It allows users to create and save custom templates for future use. Utilizing templates guarantees consistency in labeling and reduces the need for manual formatting. This feature is especially beneficial for businesses needing standardized labels for products, inventory, or shipping.
Firmware Updates
Maintaining up-to-date firmware on your Brother PT-D200 ensures optimal performance and access to the latest features. Brother periodically releases firmware updates to improve functionality, fix bugs, and enhance compatibility with new tapes or software versions. These updates are typically available for download from the official Brother support website.
The update process usually involves connecting the PT-D200 to a computer via USB cable and running a dedicated update utility. It’s crucial to follow the instructions carefully during the update to avoid interrupting the process, which could potentially damage the device. Regularly checking for firmware updates guarantees a smooth and reliable labeling experience.
Safety Precautions
Always adhere to proper usage guidelines to prevent accidents or damage. Use only Brother TZe tapes; incompatible tapes may harm the P-touch labeler.
Proper Usage Guidelines
To ensure safe and effective operation of your Brother PT-D200, carefully follow these guidelines. Always disconnect the power source before cleaning or performing maintenance. Avoid applying excessive force to buttons or the display panel, as this could cause damage. Only use the device in a dry environment, protecting it from moisture and extreme temperatures.
Never attempt to disassemble or repair the P-touch labeler yourself; contact Brother customer support for assistance. Ensure proper ventilation during operation to prevent overheating. Do not insert foreign objects into the tape cassette compartment or print head area. Regularly inspect the power cord for any signs of damage, and replace it if necessary. Following these precautions will prolong the life of your device and ensure your safety.
Avoiding Damage to the Device
Protect your Brother PT-D200 from potential harm by adhering to these simple precautions. Avoid dropping the unit or subjecting it to strong impacts, which can damage internal components. Do not expose the label maker to direct sunlight or extreme heat for extended periods. Keep the device away from liquids, as spills can cause electrical shorts and corrosion.
Refrain from using abrasive cleaners or solvents on the exterior, as they may scratch the surface. Only use Brother-approved TZe tapes; incompatible tapes can damage the print head. Never force a tape cassette into the compartment. Regularly clean the print head as instructed in the maintenance section to prevent buildup and ensure optimal print quality. Proper care will maximize the lifespan of your P-touch.
Tape Compatibility Warnings
Crucially, use only Brother TZe tapes with your PT-D200 label maker. Employing non-Brother tapes voids the warranty and risks significant damage to the print head and internal mechanisms. Incompatible tapes may contain adhesives or materials that cause clogging, misalignment, or even permanent print head failure.
Avoid using damaged or expired tapes, as they can lead to poor print quality and potential jamming. Always ensure the tape cassette is correctly installed and securely locked into place. Do not attempt to modify or disassemble the tape cassette. Using only approved tapes guarantees optimal performance, label durability, and protects your investment in the Brother P-touch system.